Privacy Policy Registration

By providing your information in the https://www.ai4healthsec.eu/registration page (and form), you agree to the provisions of this privacy policy. Specifically, this Privacy Policy provides a simple overview of what happens to your personal data when you fill in the form Registration – AI4HealthSec as well as relevant information about your data protection rights.

This Privacy Policy is important for you to understand how your personal data is collected, used, or otherwise processed when you fill in the Registration – AI4HealthSec form. The current policy only applies to the information provided within this form and does not relate to the browsing of the entire website of Ai4HealthSec project (https://www.ai4healthsec.eu/) – for the website, the general Privacy policy is applicable. (You can find this here). Please be aware that this Privacy Policy applies to your personal data processing on this website, and not to data processing that may occur on other websites or in other circumstances by the AI4HealthSec project or by other parties.

About us and our role regarding your personal data processing

When your personal data is processed, you are considered to be a data subject and you are entitled to exercise your rights guaranteed by EU Data Protection Law as explained in this Privacy Policy. Considering that we determine the purposes and means of processing personal data on this website we are legally considered to be data controller over your personal data. Being a data controller provides us with the opportunity to process your personal data, but also obligates us to protect it in the way regulated by the EU Data Protection Law, particularly the General Data Protection Regulation (‘GDPR’), the Data Protection Law of Italy and this Privacy Policy.

We are the Institute for High Performance Computing and Networking, National Research Council of Italy (ICAR-CNR). We are the coordinating partner of the AI4HealthSec Project (Grant agreement ID: 883273). This webpage has been created with the sole purpose to collect registration information for the event of the project to be carried out on the 31^st of October 2023.. One of ICAR-CNR duties in this project is to manage this website. Thus, we should be considered as a data controller with regard to processing personal data of the website users and visitors. We are based at the following addresses: Via Pietro Castellino 111, 80131 Napoli, Italy Email: coord_ai4hsec@icar.cnr.it

Personal data we process and the purposes of processing

When you use this page, we shall process the following personal information about you (as provided by you):

Name
Surname
Country where you are located
Organization you represent or are employed by (optional field)
Industry of the organization (optional field)
The method of participation to the event (physical or remote)
Email
Date and time of submitting the registration and consent

The above information does not include the ones expected from the browsing of the website – see website privacy policy here – i.e., electronic identification data such as an IP address of the device you use to access this website, the browser, type of device, and operating system you use, your time zone, date and time of access and similar.
This information is necessary in order to be able to plan and manage the event of the Ai4HealthSec project. Under no circumstances do we use this data for the purpose of constituting a profile of you.
We will process your email address in order to send you emails regarding the Ai4HealthSec event, to be carried out in Naples Italy on the 31^st of October 2023. Participation to the event can be implemented in physical or virtual form and as such, there will be relevant email communications to assist and provide resources to facilitate your participation. Anonymous / statistical information shall be extracted regarding the number of people that registered and participated to the event, including the industry they belong to and the country where they are located and shall be provided to the partners of the project and the EC for reporting purposes.

Our use of cookies

We also use Cookies on this website. The use of cookies may help us to improve the website navigation, analyze on-site behavior or enable advertising activities. You can find out more about the use of cookies in our Cookie Policy.

Sharing your data with third parties

We shall not share your data with any third parties.

How we protect your personal data

We do not collect or retain your personal data longer than is necessary for the purposes explained above. The retention period (as connected with the relevant grand agreement) shall not exceed the 6 years from the beginning of the project (2027). We use technical and organizational measures in accordance with good practice to ensure appropriate security of your personal data against accidental or unlawful loss, alteration, theft, unauthorized disclosure or access, unauthorized use and against all other unlawful forms of processing. The information provided to us by you will be stored in the main information system and access to information will be allowed on a need-to-know basis. We will process your personal data according to the GDPR principles while serving the specific processing purposes.

Your data protection rights

You as a data subject may exercise the following rights under the GDPR:

The right of access. You have the right to request for access to any of the information relating to you.
The right to have personal data rectified. You have the right to request correction of your personal data that you find inaccurate.
The right to data portability. You have the right to be provided with a copy of the information we have about you in a structured, machine-readable and commonly used format.
The right to restrict processing. You have the right, under limited circumstances, to request that we limit our use and processing of your personal data.
The right to withdraw consent. You have the right to withdraw your consent at any time where we rely on your consent to process your personal information.
The right to be forgotten. You have the right to request that we erase your personal data that we hold.
The right to lodge a complaint. You have the right to lodge a complaint with your local or Italian Data Protection Authority if you feel that your rights are in violation.

The relevant data protection authority in EU Member States might be determined either by your place of habitual residence, or the place where the alleged infringement emerged. As we are established in Italy, you may choose to contact the Italian Data Protection Authority.

If you have any questions regarding the processing of your personal data explained in this Privacy Policy or wish to exercise any of your rights as listed above in this section, please send us an email at coord_ai4hsec@icar.cnr.it.

Endnotes

We keep our Privacy Policy under regular review to make sure it is up to date and accurate. However, this Privacy Policy may be modified from time to time.

Essential modifications are those that affect your rights, obligations and state with regards to the protection and processing of your personal data. The essential modifications may include but are not limited to deployment of new technologies that would be used on the website and processing your data for new purposes. If we make essential modifications to this Privacy Policy, we will give you the opportunity to review the changes before they become effective.

Minor modifications are those that do not impact your rights, obligations and state with regards to the protection of your personal data. These types of modifications may include, but are not limited to, structure, organizational and grammatical changes to this Privacy Policy in order to make our policy easier to read and understand.

This Privacy Policy is effective from 18th of October 2023.